Wedding Guest List Manager
Track RSVPs, meals, seating & budget in one place
| Guest Name | Contact | Side | RSVP | Meal | +1 | Table | Notes | Actions |
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No guests added yet. Click "Add Guest" or "Load Sample" to get started. |
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Meal Preference Summary (Confirmed Guests)
When to Use Wedding Guest List Manager
Initial Guest List Creation
Starting your wedding planning journey? Build your master guest list from scratch. Add family members, friends, colleagues, and keep track of which side of the family each guest belongs to for balanced seating later.
RSVP Response Tracking
As responses come in via mail, email, or your wedding website, update each guest's status instantly. See at a glance how many have confirmed, who's still pending, and follow up with those who haven't responded.
Catering Coordination
Your caterer needs exact meal counts a week before the big day. Filter by confirmed guests, check the meal summary, and export a clean spreadsheet with all dietary requirements and special requests noted.
Seating Chart Planning
Assign table numbers to each guest and filter by table to see the mix. Keep college friends together, separate feuding relatives, and ensure each table has a good balance of personalities and conversation starters.
Budget Estimation
Set your per-person catering cost and watch the estimated total update in real-time as RSVPs come in. Know exactly where you stand financially and adjust your guest list if needed to stay within budget.
Vendor Communication
Export your guest list to share with your venue, rental company, or wedding planner. The CSV format works with any spreadsheet software, making collaboration with your wedding team seamless and professional.
Frequently Asked Questions
How do I add guests to my wedding list?
Click the Add Guest button and fill in the guest details including name, email, phone, relationship (bride's side, groom's side, mutual), RSVP status, meal preference, plus-one allowance, and table assignment. You can also add notes for dietary restrictions or special accommodations.
Can I track RSVP responses with this tool?
Yes, the tool tracks four RSVP statuses: Pending (awaiting response), Confirmed (attending), Declined (not attending), and Maybe (uncertain). The dashboard shows real-time counts for each status so you always know your confirmed headcount.
How does the meal preference tracking work?
Each guest can be assigned a meal preference: Chicken, Beef, Fish, Vegetarian, Vegan, or Kids Meal. The statistics panel shows a breakdown of all meal choices, making it easy to share final counts with your caterer.
Can I assign guests to specific tables?
Absolutely. Each guest can be assigned a table number. You can filter your guest list by table to see who's seated where, helping you balance tables and keep compatible groups together.
How do I export my guest list?
Click the Export CSV button to download your complete guest list as a spreadsheet file. This format works with Excel, Google Sheets, and most wedding planning software. Perfect for sharing with vendors, venues, or your wedding coordinator.
Is my guest information saved?
Your guest list is saved in your browser's local storage, so it persists between sessions on the same device. For backup, we recommend regularly exporting to CSV. Your data stays on your device and is never uploaded to any server.
Can I manage plus-ones for my guests?
Yes, each guest entry has a plus-one toggle. When enabled, the guest count automatically includes their plus-one in the total headcount and budget calculations. You can also add the plus-one's name in the notes field.
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