Background Check Authorization Template

A comprehensive background check authorization form should include: applicant's full name and contact information, Social Security number, date of birth, current and previous addresses, specific scope of the background check, purpose of the check, disclosure of rights under the Fair Credit Reporting Act, and a clear authorization statement with signature line.

Yes, under the Fair Credit Reporting Act (FCRA), employers must obtain written consent from an individual before conducting a background check through a third-party consumer reporting agency. This authorization must be a separate document that clearly and conspicuously discloses that a consumer report may be obtained for employment purposes.

Generally, a background check authorization is valid for a reasonable period of time, typically 6 months to 1 year, depending on the employer's policies and the nature of the position. However, best practices suggest obtaining fresh authorization for each new background check, especially if significant time has passed since the original authorization was signed.

Yes, an applicant can refuse to sign a background check authorization form. However, employers are generally within their rights to refuse to consider an applicant who does not consent to a background check, especially if the position requires such screening. Employers must be consistent in their background check policies to avoid discrimination claims.

Under the FCRA, background check authorization forms must: be in writing and signed by the applicant; clearly disclose that a consumer report may be obtained; state the purpose of the report; be separate from other application documents; and include a summary of the consumer's rights under the FCRA. Some states have additional requirements that may need to be included.